Managing Your Crew

Managing Your Crew

The Crew section in KnotWise lets you maintain a complete crew registry for your vessel. Crew data feeds directly into log entries, official PDF exports and the Emergency section.

Adding a crew member

1. Navigate to Crew in the left sidebar
2. Click "+ Add Crew Member"
3. Enter the crew member's name and assign a role: Skipper or Crew
4. Optionally add: nationality, date of birth, passport number, blood type, emergency contact and a passport photo
5. Save — the crew member is now available for assignment in log entries and passages

Passport photos

Uploading a passport photo for each crew member enables the Crew List PDF export to include photos alongside crew details — a format accepted by most port authorities and customs offices.

Blood type and emergency contact

Blood type and emergency contact details are stored per crew member and displayed in the Emergency section (Quick Access in the sidebar). In a medical emergency at sea, this information is immediately accessible without navigating through the logbook.

Assigning crew to a log entry

When creating or editing a log entry, the Crew section of the form shows all registered crew members. Check the box next to each crew member currently on watch to record the watch roster for that entry.

Crew on Board widget

The Dashboard's Crew on Board widget shows all crew members assigned to the active passage at a glance.